MORE JOBS
MORE JOBS IN ADMINISTRATIVE/CLERICAL/DATA ENTRY

Business Office Manager - MOLARI Employment & HealthCare Services - Pittsfield

Print Email Save

MOLARI Employment & HealthCare Services
166 East Street
PITTSFIELD, MA 01201
Phone:413-499-4546
Fax:413-442-6519
Website: Click Here

Company Description:

We put people first; building long lasting relationships to support area businesses, care for people in their homes and provide employment opportunities throughout Berkshire County.

Founded in 1983 and still guided by the MOLARI Family, MOLARI Employment and Healthcare Services remains a trusted and essential part of Berkshire County. Rooted in our commitment to the community, we play a vital role in empowering and employing individuals, supporting businesses, and providing essential services to the elderly.

Business Office Manager
$70,000 Per Year
Pittsfield
Full / Part Time
Administrative/Clerical/Data Entry
Associate Degree
Our Non-profit client is seeking an experienced Business Manager to lead day-to-day office operations and manage organizational finances. This hands-on leadership role oversees administrative staff, supports internal systems and technologies, and works closely with the Executive Director to ensure fiscal accountability and smooth office function.Key ResponsibilitiesOffice Operations & Administration- Supervise and support reception and business office staff (2–5 employees).
- Collaborate with program directors to implement consistent operational procedures across departments.
- Oversee all ordering, inventory, and building maintenance needs.
- Support HR functions including onboarding/offboarding, tax and benefit processing, personnel file maintenance, and occasional mediations.
- Maintain administrative compliance and ensure smooth day-to-day workflows.Finance & Budget Management- Manage financial systems in QuickBooks including accounts payable, reconciliations, petty cash, and monthly contract billings.
- Prepare and analyze financial reports and budgets in partnership with the Executive Director.
- Submit and review billing via the Commonwealth’s EIM/ESM system; ensure adherence to contract and billing regulations.
- Coordinate with external accountants on monthly billing and administrative rate review.
- Process payroll through PayChex, including reimbursements, mileage, and benefits management.Technology & IT Coordination- Serve as in-house IT support, coordinating with external IT providers and troubleshooting issues for staff.
- Train and assist staff in using internal systems and technologies.
- Preference for candidates with working knowledge of: SharePoint, QuickBooks, Excel, Word, and Adobe.Qualifications- Bachelor’s degree in Business, Finance, Management, or related field.
- 2+ years in office or finance management, preferably in a nonprofit environment.
- Strong knowledge of QuickBooks, PayChex, and Microsoft Office Suite.
- Familiarity with contract billing systems (EIM/ESM) and nonprofit fiscal regulations a plus.
- Excellent leadership, organizational, and interpersonal skills.
- Commitment to the organization's mission of serving individuals with disabilities.
 
Apply on Company Website