Hoosac Valley Regional School District is seeking an Administrative Assistant to work with the Superintendent and School Committee. This position is 35 hours per week/52 weeks per year.
Serves as confidential Assistant to Superintendent. Working with a minimum of supervision, The Assistant to the Superintendent performs duties of varied and responsible nature, requiring accuracy, good judgment, confidentiality and the ability to work well with people under pressure. The Assistant will coordinate, carry out and support activities essential to the efficiency, effectiveness and responsiveness of the Superintendent's Office. The Assistant will contribute to the smooth and efficient operation of the Superintendent's Office to maximize a positive impact on the education of students and support staff.
Displays a high degree of professionalism at all times and models tact and sensitivity to assure that telephone callers and office visitors are handled in accordance with best customer service practices.
Exercises sound judgment and decision-making skills to resolve many sensitive matters, referring persons to the office that can best address their needs and concerns most effectively.
Maintains the highest level of confidentiality related to work and information handled by the Superintendent’s Office, including but not limited to personnel issues, collective bargaining, School Committee business, and other sensitive information.
Demonstrable oral, written communication and organizational skills. A proven ability to work in a polite and friendly manner with all staff members and with the larger educational community.
Composes and prepares various correspondence at the direction of the Superintendent, including but not limited to letters, contracts, reports, notices, recommendations, requests for information, and other legal records.
Maintains a file of items to be included on the agenda for School Committee meetings; Posts with Town Clerk all meetings of the School Committee as required by law; Prepares the final School Committee agenda and background material, assembles packets and distributes same to School Committee members; Records and transcribes the minutes of school committee as well as maintains permanent files of School Committee minutes and makes them available to the public in keeping with School Committee rules; Updates district website with School Committee meeting postings, agendas, and minutes.
Receives and screens all incoming mail to the Superintendent’s Office and distributes as directed by the Superintendent.
Handles calendar management and overall executive logistics for meetings and conferences for the Superintendent and School Committee.
Assists in the organization and preparation of legal information pertinent to the school system.
Prepares and maintains the postings and job descriptions for available positions throughout the district.
Meets with new hires to execute employment contracts and complete payroll packages.
Maintains employee personnel folders; Keeps an accurate record of new and existing employees each year.
Track Course work for teachers; Track teacher’s certification status;
Assists in the collection of information to prepare reports required by the Superintendent, School Committee, Department of Elementary and Secondary Education, or other agencies.
- Performs such other tasks and assumes such other responsibilities as the Superintendent may assign or delegate.
