Purchasing Representative

JOB SUMMARY: The Purchasing Representative is responsible for purchasing raw materials, finished materials, supplies, and outside services for the benefit of Lenco Industries.

ESSENTIAL JOB FUNCTIONS:
• Review and place all orders verbally, electronically, or via fax for all raw and finished materials, supplies and outside services.
• Process purchase orders
• Coordinate with Production to ensure required dates are accurate
• Make delivery and pick up arrangements
• Ensure that accounts payable receives all purchase orders, invoices and packing slips in a timely manner
• Work with accounts payable on discrepancies between purchase orders and invoices
• Supplier management including requesting vendor quotes and prospective lead times for deliveries
• Research stock discrepancies
• Establish, build and maintain effective relationships with all key suppliers
• Review and resolve any discrepancy with supplier invoices, grievances, claims, conflicts, product non-conformance or quality issues
• Evaluate all Purchase Orders to ensure accuracy in quantities, material, & shipping
• Communicate all pertinent issues that concerns suppliers to Purchasing Manager
• Negotiate pricing to identify and realize savings without impacting production

ADDITIONAL JOB FUNCTIONS:
• Respond to incoming vendor phone calls
• Provide follow up with vendors to ensure timely delivery of goods
• Maintain active vendor records
• Maintain Bill of Materials on all company products
• Exercise discretion and individual judgement with respect to Company matters
• Adhere to and carry out existing work practices, procedures and policies
• Maintain confidentiality and observe data protection and associated guidelines where appropriate
• Understand and comply with safety and environmental policies
• Other duties as assigned

INTERACTION WITH:
• All departments including multi-level management
• Vendor interaction

EXPERIENCE:
• Minimum of 2 years’ experience

EDUCATION:
• High school diploma or GED equivalent

KNOWLEDGE, SKILLS & ABILITIES:
• Working knowledge of Sage Pro or enterprise inventory software
• Working knowledge of Microsoft Office
• Excellent communication skills
• Experience with purchasing procedures
• Negotiation skills
• Contracts experience
• Computer literate
• Excellent listening skills
• Ability to work independently
• Meet deadlines
• Ability to perform mathematical calculations (add, subtract, divide and multiply)
• Ability to communicate via email and telephone
• Attention to detail

PHYSICAL DEMANDS:
• Must be able to pass physical exam
• Ability to lift a maximum of 70 lbs.
• Extended periods of sitting
• Good Vision with or without corrective lenses
• Good hearing

SAFETY REQUIREMENTS:
• Lenco Industries supports and complies with all Federal and State Safety, Health and Environmental (SHE) requirements. All employees are required to comply with and participate in all Lenco Industries’ SHE programs. Safety is everyone’s responsibility. Working safely is a precondition of employment.

WORK ENVIRONMENT:
• The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.