Office Manager - City of North Adams - North Adams

POSITION SUMMARY
The position reports to the Assessor and is responsible for performing administrative and clerical duties to ensure effective and efficient operations of the Assessor’s Office.

The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

PRIMARY DUTIES

•Provides extensive customer service and frequently interacts with members of the public, federal, state, and/or local government officials, and City employees in person, over the phone, or via email.

•Provides administrative and clerical including word and data processing, filing, copying, scanning, and handling correspondence.

•Maintains detailed department records and updates files as necessary.

•Researches and collects necessary information to determine whether an excise tax abatement may be warranted, including registration information.

•Researches land ownership, land or building values, taxes due or back taxes, etc.

•Inputs permit information into the property database.

•Inputs and verifies property transactions.

•Reviews and inputs additional conveyances and address changes.

•Performs clerical tasks, including but not limited to typing, filing, copying, and scanning.

• Occasionally, research historical data.

•Assists the public with general assessing questions as required.

•Investigates all excise-related issues for the Assessor’s office.

•Maintain real property record card filing system

•Process and maintains applications for exemptions.

•Updates property record cards, and computer records with deed info from the Registry of Deeds.

•Review assessor maps, both GIS and hard copies.

•Composes and types department correspondence on an as-needed basis.

•Assists in the preparation of annual mailings of personal property Forms of List, tax-exempt Forms 3 ABC, and income and expense (I&E) forms.

•Performs related job duties as required.

CONFIDENTIALITY

The employee has access to confidential and sensitive information in the performance of their duties.

EDUCATION AND EXPERIENCE

Bachelor’s Degree preferred and 2 years of administrative experience, or any equivalent combination of education, training, certification, and experience.

Completion of the Department of Revenue Course 101 is required while employed in the Assessor's Office, as well as additional training recommended by the Assessor. Must be able to problem solve. 

This position will remain open until filled.

Please include a cover letter, resume, and three professional references. Applications should be marked confidential and sent to:
Lindsay Randall, Office of the Mayor
North Adams City Hall
10 Main Street, North Adams, MA 01247
or by email to:
lrandall@northadams-ma.gov

Applications will be kept confidential until finalists have been identified.
The City of North Adams, Massachusetts, is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. We are committed to fostering an inclusive, equitable, and accessible environment where diversity is valued and recognized as a source of strength and enrichment. We seek to attract talented people from a diverse range of backgrounds and cultures.