This person will serve as a clerical assistant to the Office of Student Engagement with a primary Student Government Office Manager responsibility overseeing the daily operations of the Student Engagement Office and coordinating office procedures and student staff supportive of the Student Government Office. This person is also administratively responsible for the management of the Student Government Association's budget as well as assisting the Student Engagement Office with special programs.
DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES:
1. Assist the Office of Student Engagement with related projects and management of office functions, including staffing of the SGA Office; answering phones and written inquires; and assisting students seeking information about forming new clubs/organizations, gaining SGA funding or assistance, etc.
2. Coordinates SGA clubs and organizations budget allocation process, including all communication pieces, and informs the SGA treasurer and Budget & Finance Committee of current College budgeting process procedures and policies.
3. Works closely with the SGA treasurer on budget matters and is responsible for submitting the final SGA Senate approved budget to the appropriate office(s) for institutional approval.
4. Processes all paperwork related to purchases, budget, contracts, and travel for SGA and its clubs/organizations in accordance with state accounting and budgetary procedures, and campus budget, travel and purchasing policies and procedures.
5. Responsible for keeping accurate and well-organized records of all budgetary actions for SGA and its individual clubs/organizations, providing regular and accurate updated budget reports and related information to SGA, clubs/organizations, and appropriate College departments.
6. Accountable for all cash handling, including deposits and related reports, for events and fundraisers for clubs and organizations, classes, and the Student Engagement Office.
7. Maintains accurate records of all officers of SGA recognized clubs and organizations and Senators and SGA executive cabinet, updating and distributing throughout campus regularly.
8. Maintains accurate records of club/organization inventories, correspondence, constitutions and committee reports that can provide a historical perspective to new student leaders and advisors.
9. Responsible for providing summary and assessment reports for SGA annual report as part of the Student Engagement Office's Annual Report.
10. Assist in the planning, coordination and execution of Office of Student Engagement and SGA traditional events, including Sam Gomez Road Race, Leadership Training Sessions, Student Activities Fair, Leadership Awards Programs, Senior Week, Orientation, etc.
11. Creates, proofs, and coordinates all SGA correspondence and publications to clubs/organizations and MCLA community, including events, elections and meetings.
12. Assists in the management and processing for annual functions, including the college yearbook, payment of annual license fees for radio station, etc.
13. Manages the SGA credit card with daily transactions and online reconciliation of purchases for all clubs and organizations.
14. Coordinates development of Social Media and Webpages for SGA and the Student Engagement Office; as well as manages clubs and organizations through the student engagement events platform.
15. Identify opportunities to lift student voice and secure the inclusion of student representation in action-oriented initiatives in response to the 2021 Massachusetts Department of Higher Education Equity Agenda.
16. Maintains close working relations with Student Affairs staff, club and organization faculty and staff advisors, and Administration & Finance and Business Office personnel.
1. Excellent computer skills, with Word, Excel, PageMaker, Publisher
2. Experience with website management and Social Media applications.
3. Minimum of four years previous experience in a professional office setting, with a minimum of an Associate's degree. Bachelor's degree preferred.
4. Ability to work independently on a variety of tasks simultaneously.
5. Ability to maintain accurate records and pay attention to detail.
6. Ability to communicate and work effectively with a diverse population of students, colleagues, administrators, outside vendors and other campus constituencies.
7. Willingness and eagerness to work with college students and to work evenings and weekends when necessary.
8. Ability to make appropriate referrals to other offices on campus when a student's need cannot be met through the SGA office.
9. Ability to work under pressure in a fast paced environment, to be flexible, and to adapt easily to change.
It is the policy of Massachusetts College of Liberal Arts that all employees be vaccinated against COVID-19 before they begin employment. Proof of the COVID-19 vaccine, including booster, is required of all individuals hired by MCLA, to be verified after an offer of employment has been made, and as part of the background check process. Prospective employees may submit a request for exemption based on a religious and/or medical basis, to Human Resources.
Massachusetts College of Liberal Arts does not discriminate on the basis of sex in any education program or activity that they operate, which extends to admission and employment at MCLA. MCLA is required by Title IX of the Education Amendments of 1972 ("Title IX") to not discriminate in such a manner. Inquiries about the application of Title IX may be directed to each respective MCLA's Title IX Coordinator, to the Assistant Secretary of the Department of Education Office for Civil Rights, or both.
Interim Title IX Coordinator and Equal Opportunity Officer for Employees
Phone: (413) 662-5597
Mailing Address: 375 Church Street, North Adams, MA 01247
U.S. Department of Education, Office for Civil Rights
33 Arch Street, 9th Floor Boston, MA 02119-1424
Telephone: (617) 289-0111; FAX: (617) 289-0150; TDD (877) 521-2172
This is a full-time, benefited position in the AFSCME bargaining unit with a bi-weekly salary of $1,667.36.