PURCHASING REPRESENTATIVE

  We're seeking a Purchasing Representative for a Pittsfield client. This is a Temp to Hire opportunity and could even be a Direct Hire for a candidate who possesses all the desired skills and experience. The Purchasing Representative is an integral part of the organization and works with most departments throughout the company. Excellent hours-Monday through Friday, 7:00am-3:30pm.
PURCHASING REPRESENTATIVE ESSENTIAL JOB FUNCTIONS:

• Review and place all orders verbally, electronically, or via fax for all raw and finished materials, supplies and outside services.
• Process purchase orders
• Coordinate with Production to ensure required dates are accurate
• Make delivery and pick up arrangements
• Ensure that accounts payable receives all purchase orders, invoices and packing slips in a timely manner
• Work with accounts payable on discrepancies between purchase orders and invoices
• Supplier management including requesting vendor quotes and prospective lead times for deliveries
• Research stock discrepancies
• Establish, build and maintain effective relationships with all key suppliers
• Review and resolve any discrepancy with supplier invoices, grievances, claims, conflicts, product non-conformance or quality issues
• Evaluate all Purchase Orders to ensure accuracy in quantities, material, & shipping
• Communicate all pertinent issues that concerns suppliers to Purchasing Manager
• Negotiate pricing to identify and realize savings without impacting production

ADDITIONAL JOB FUNCTIONS:

• Respond to incoming vendor phone calls
• Provide follow up with vendors to ensure timely delivery of goods
• Maintain active vendor records
• Maintain Bill of Materials on all company products
• Exercise discretion and individual judgement with respect to Company matters
• Adhere to and carry out existing work practices, procedures and policies
• Maintain confidentiality and observe data protection and associated guidelines where appropriate
• Understand and comply with safety and environmental policies
• Other duties as assigned

KNOWLEDGE, SKILLS & ABILITIES:

• Working knowledge of Sage Pro or enterprise inventory software
• Working knowledge of Microsoft Office
• Excellent communication skills
• Experience with purchasing procedures
• Negotiation skills
• Contracts experience
• Computer literate
• Excellent listening skills
• Ability to work independently
• Meet deadlines
• Ability to perform mathematical calculations (add, subtract, divide and multiply)
• Ability to communicate via email and telephone
• Attention to detail

• Minimum of 2 years’ experience
• 2 years’ of ERP/MRP System experience required
• High school diploma or GED equivalent

PHYSICAL DEMANDS:

• Must be able to pass physical exam
• Ability to lift a maximum of 70 lbs.
• Extended periods of sitting
• Good Vision with or without corrective lenses
• Good hearing