PAYROLL AND HR COORDINATOR

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MOLARI Employment & HealthCare Services
166 East Street
PITTSFIELD, MA 01201

Phone:413-499-4546
Fax:413-442-6519
Website: MOLARIinc.com

Company Description:
Our Mission:
We put people first; building long lasting relationships to support area businesses, care for people in their homes and provide employment opportunities throughout Berkshire County.

About Us:
Founded in 1983 and still led by founder Gail Molari, President & CEO, MOLARI continues to be an integral member of the Berkshire Community; employing people, supporting a wide array of businesses and providing much needed services to the elderly.

Our Healthcare Division provides peace of mind for hundreds of Berkshire County seniors, as well as their families. These important Home Healthcare services are vital to allow those in need of assistance to stay safe and live independently in the comfort of their own homes and communities.

Through our Employment Services Division, we provide opportunities and solutions for job seekers and employers alike.

Molari, Inc is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

PAYROLL AND HR COORDINATOR
$55,000.00 Per Year
Pittsfield
Full Time
Human Resources/Recruiting
Some High School Coursework

PAYROLL AND HR COORDINATOR

This is a Direct Hire position working for a Pittsfield client. The Payroll and HR Coordinator processes payroll nationwide and maintains the company’s time collection systems.  Administers benefit program; coordinates open enrollment and assists with claims activities.  Maintains compliance with payroll, employee information and benefit programs.  Works with the plant payroll liaisons to ensure timely onboarding of new hires and to resolve time clock issues.  Responsible for all compliance related to ACA, EEO, work authorization, insurance and 401k.

Essential Job Functions of Payroll and HR Coordinator:To perform this job successfully, the candidate must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Payroll

  • Responsible for timely, accurately and compliantly processing the company’s weekly and biweekly payroll;
  • Provides training, as needed to ensure compliance and full utilization of payroll and benefit tools;
  • Validates and processes employee time and attendance data to reconcile variances.  Works with supervisors to approve and release time for payroll;
  • Troubleshoots the time clocks and time and attendance system;
  • Issues manual checks;
  • Monitors the cashed/uncashed reports and re-issues and voids checks as necessary;
  • Processes wage garnishments, levies and support orders;
  • Works with plant payroll leads and managers to ensure pay data and records are accurate;
  • Provides ad hoc reporting, when necessary to managers and leadership;
  • Maintains vacation, sick, personal and floating time records;
  • Updates weekly payroll reports for reconciliation to the accounting records and distribution to managers.


Benefits

  • Oversee the day-to-day activities for benefits; 
  • Coordinates open enrollment activities, including notifying employees of changes;
  • Distributes enrollment materials and determines eligibility; 
  • Updates benefit changes in the payroll system; 
  • Assists with claim questions of benefit issues; works with carriers on issues that arise;
  • Enrolls employees with benefit carriers and processes life status changes.


General HR Duties

  • Processes new hires, including on-boarding and presentation of benefits;
  • Maintains employee new hire packets, employment files, records and information, ensuring compliance;
  • Assists employees in registering for the payroll portal or benefit systems;
  • Coordinates the filing and distribution of annual reports/documents such as W-2’s, 1094’s, 1095’s, 401k summaries, insurance statement of benefits, EEO-1 survey, creditable Medicare coverage and PCORI fees; 
  • Audits and reconciles insurance, benefit and drug testing invoices;
  • Maintains the day-to-day company I-9 program including compliance of every I9 and ID accepted;
  • Upholds the company drug testing program as it pertains to new hires, including arranging and receiving results;
  • Responds to requests for information, such as employment verifications, unemployment requests, benefit questions, etc;
  • Oversees employee terminations by properly recording, tracking and administering the steps needed to comply with COBRA or unemployment insurance.   Represent the company at UI hearings and during appeals;
  • Provides employee on-boarding to ensure thorough knowledge of company policies, procedures and eligibility to benefits;
  • Maintain compliance with all Federal, State and Local payroll and benefit issues;
  • Other duties as assigned.



  • Associates Degree is required and/or five years of work-related experience.  Certification in Human Resources a plus.  Able to establish identity and US work authorized.
  • Ability to read and interpret documents; write reports and business correspondence; ability to present information and respond to questions.  
  • Must be organized, self-motivated, detail-oriented individual with the ability to multi-task and follow instructions.
  • Working knowledge of personal computers and familiarity with Microsoft Word, Excel and Outlook; Internet and the ability to navigate to find information.
  • Ability to apply mathematical concepts such as fractions, percentages, ratios, etc. to practical situations.
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