Acquisitions and Budget Coordinator


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Williams College
Williamstown, MA 01267
Website: Click Here

Company Description:
Established in 1793 with funds bequeathed by Colonel Ephraim Williams, the college is private, residential, and liberal arts, with graduate programs in the history of art and in development economics. The undergraduate enrollment is approximately 2,000 students.
Acquisitions and Budget Coordinator
Full Time
Associate Degree

Acquisitions and Budget Coordinator

Location: Williams Campus,Williamstown
Job ID: 302631
Full/Part Time: Full Time

Opening Details

Williams College Libraries seeks a collaborative, analytical, and fiscally-minded staff member to coordinate the library resource budget and database acquisitions. We believe that our collections are a vital component of how we develop inclusive library services for our increasingly diverse community. In this newly-revised position, you will help develop collections that support evolving academic priorities and an inclusive community with diverse needs.

The successful candidate will, in consultation with the Head of Collections and Systems, ensure that the Libraries' resource budget, endowments, and gift funds are properly expended. They will embrace a flexible, responsive approach to coordinating the recurring expenditures and licensing related to non-journal electronic resource and database acquisitions for the College Libraries. This is a full-time, year-round, support staff position, reporting to the Head of Collections and Systems.

The Williams Libraries are committed to developing a skilled, inclusive, and diverse staff to serve an increasingly diverse educational community. Our mission is to provide an intellectual forum where the world of ideas is made manifest to inspire learning, teaching, and creativity at Williams and beyond. We aspire to work cohesively, with creativity and competence, and to cultivate an environment of inquiry and exploration. In the cover letter, applicants are welcome to address relevant experience with building, working with, and supporting a broadly diverse community.

  • Monitor library material funds to ensure that the resource budget, endowments, and gift funds are properly expended
  • Provide weekly, monthly, and annual analysis of resource budget, endowment, and gift fund expenditures
  • Analyze current and past expenditures to aid recurring expense forecasts
  • Project proposed budget allocations for succeeding fiscal year
  • Administer and coordinate department financial operations
  • Acquire and renew non-journal recurring expense electronic resources
  • Administer and coordinate database and recurring-expense resource licensing
  • Coordinate department documentation

  • Associate's Degree and one year of relevant experience, or an equivalent combination of education and experience
  • Understanding of budgeting and accounting principles and practice
  • Facility in spreadsheet applications and data analysis
  • Ability to communicate effectively with vendors, publishers, staff, faculty, and students
  • Ability to maintain documentation that is necessary for themself and others to do their work
  • Ability to use common online translation tools with non-English languages
  • Ability to understand and evaluate licenses for library electronic resources
  • Ability to organize and prioritize detailed tasks and to work independently or as part of a team

  • Understanding of data forecasting principles and practice
  • Experience working in the Ex Libris Alma library platform

Research indicates that applicants with marginalized identities are hesitant to apply for positions if they do not meet all of the required and preferred qualifications. We want to emphasize that the preferred qualifications are not required and that we are committed to helping our future colleagues develop these preferred skills. We strongly encourage those who are passionate about supporting our mission through acquisition and budget coordination to apply.

For optimal consideration please submit resume materials before December 5, 2023. Review of resumes will continue until the position is filled. Pay range is from $20 to $24 per hour, commensurate with experience. Job band 19. Please visit to apply-all applications will be reviewed by the search committee.

Conditions of Employment

Employment at Williams is contingent on the verification of background information submitted by the applicant, including the completion of a criminal record check, and education when applicable.

Equal Employment Opportunity

Beyond meeting fully its legal obligations for non-discrimination, Williams College is committed to building a diverse and inclusive community where members from all backgrounds can live, learn and thrive. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process please feel free to contact us via phone at (413) 597-2681 or email at

To apply, visit

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