Administrative Assistant

1. Provides administrative support to department, performing such duties as preparing correspondence, answering phones, maintaining files and assisting staff and students as necessary.
2. Prepare all officials documentation necessary to process payment.
3. Arranges travel/transportation for all athletic teams to away games and practices including but not limited to bus contracting and college vans.
4. Maintains, disperses and accounts for meal money for all athletic teams.
5. Responsible for creation and coordination of purchase requisitions, travel requisitions, expense sheets, and manages all budget adjustment forms for the Athletic Department using appropriate software.
6. Assists with reviewing and maintaining the budget for the Department.
7. Provides general orientation to the department to new hires within Athletics.
8. Functions as point of contact for information and questions for students, community, alumni, etc.
9. Oversees and coordinates administrative support needs for the Athletic Director and Athletic Department staff. 
10. Manages office supplies as needed.  
11. Interview, hire, train, and provide direction to student employees. 
12. Maintains and monitors athletic department/sports fundraising accounts (manage deposits and expenses).
13. Maintaining department credit cards/Walmart cards.  Issuing cards to teams and entering codes into Smart Data online system and preparing end of month paperwork for Administration & Financial.  
14. Other duties as assigned by the Director of Athletics.

1. HS Diploma or equivalent required; AAS preferred.
2. Knowledge of sports and able to understand rules and regulations.
3. Proven experience with Microsoft Office Products:  Word, Excel and PowerPoint.
4. Able to work independently.
5. Able to deal professionally with a variety of people and regarding problems that may arise.
6. Excellent communication skills.

This is a full-time benefited position in the AFSCME bargaining unit, with an annual salary of $50,000 - $55,000.

Massachusetts College of Liberal Arts strongly encourages employees to be up to date with their COVID-19 vaccinations.  The Centers for Disease Control recommendation is that everyone aged 6 and up should get 1 updated Pfizer-BioNTech or Moderna COVID-19 vaccine, regardless of whether they've received any original COVID-19 vaccines.

Massachusetts College of Liberal Arts complies with the Americans with Disabilities Act (ADA) to provide reasonable accommodations to qualified applicants and employees with disabilities. Should you need to request a reasonable accommodation for the application process, please email Joeseph DaSilva, Vice President of Administration and Finance. 

Massachusetts College of Liberal Arts is deeply committed to fostering a community of excellence, equity, diversity, and inclusion. We provide equal access to educational, co-curricular and employment opportunities for all applicants, students, and employees regardless of race, color, religion, national origin, age, disability, gender, sexual orientation, gender identity, gender expression, genetic information, marital or parental status, veteran status, or membership in any other legally protected class. Massachusetts College of Liberal Arts does not discriminate on the basis of sex in any educational program or activity that they operate, which extends to admission and employment.  

Inquiries about Title IX, Equal Opportunity, or ADA/504 and other non-discrimination policies may be directed to MCLA's Title IX Coordinator and Equal Opportunity Officer, to the Assistant Secretary of the Department of Education Office for Civil Rights, or both. 

Camie Pratt

Interim Title IX Coordinator and Equal Opportunity Officer 

375 Church Street, North Adams, MA 01247 

Titleix@mcla.edu 

U.S. Department of Education, Office for Civil Rights  

33 Arch Street, 9th Floor Boston, MA 02119-1424  

Telephone: (617) 289-0111; FAX: (617) 289-0150; TDD (877) 521-2172  

OCR.Boston@ed.gov