Administrative Assistant

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MOLARI Employment & HealthCare Services
166 East Street
PITTSFIELD, MA 01201
Phone:413-499-4546
Fax:413-442-6519
Website: Click Here
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Company Description:

We put people first; building long lasting relationships to support area businesses, care for people in their homes and provide employment opportunities throughout Berkshire County.

Founded in 1983 and still guided by the MOLARI Family, MOLARI Employment and Healthcare Services remains a trusted and essential part of Berkshire County. Rooted in our commitment to the community, we play a vital role in empowering and employing individuals, supporting businesses, and providing essential services to the elderly.

Administrative Assistant
$50,000 Per Year
Pittsfield
Full / Part Time
Administrative/Clerical/Data Entry
We are looking for a highly organized and detail-oriented Administrative Assistant to perform a variety of Administrative and Accounting functions for a Berkshire based Property Management Company. This key role involves managing daily office operations, including accounts payable/receivable, filing, and providing outstanding customer service to residents and vendors. This is an excellent opportunity for a motivated individual who thrives in a dynamic, team-oriented environment and is eager to advance in the property management field. This role will support the Condominium Division. Starting pay rate of $50K, with higher rate possible for those with industry experience. 
Key Responsibilities:


  • Accounting Support: Process invoices, payments, and receipts accurately and on time. Assist in account reconciliations and prepare financial reports as needed.
  • File Management: Maintain and organize both electronic and physical files, ensuring compliance with company policies and legal requirements.
  • Resident and Vendor Communication: Serve as a liaison between residents, management, and vendors. Coordinate the flow of information and resolve any concerns efficiently.
  • Documentation & Correspondence: Help prepare and distribute notices, meeting minutes, and various documents. Draft reports, presentations, and correspondence.
  • Contractor Coordination: Follow up on bids and proposals, ensuring timely submission and review.
  • Maintenance Scheduling: Coordinate routine property maintenance, ensuring tasks are completed promptly and meet quality standards.
  • Administrative Support: Provide general administrative support to the management team, contributing to the smooth operation of the office.


Qualifications:


  • Education: Associate's degree in Accounting, Business Administration, or related field. Knowledge of accounting principles is a plus.
  • Experience: At least 2 years of bookkeeping or administrative experience, ideally in a business services or property management setting.
  • Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and accounting software.
  • Attributes: Strong communication and interpersonal skills. High attention to detail, accuracy, and the ability to prioritize tasks effectively.
  • Customer Service: A positive, energetic approach to working with residents and vendors. Must be a self-starter who takes initiative.
  • Time Management: Excellent organizational skills with the ability to manage multiple tasks simultaneously.


Why Join Us?


  • Competitive salary and benefits package.
  • Opportunity for growth and advancement within the company.
  • A dynamic, supportive work environment where your contributions are valued.

If youâ??re looking to take the next step in your career with a company that values professional development and teamwork, we encourage you to apply today!

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