Key Responsibilities
Accounts Payable & Purchasing
- Order and maintain office and facility supplies.
- Process purchase orders and receiving documentation.
- Enter and post vendor invoices into the computer system.
- Prepare invoices for weekly payment processing.
- Coordinate and prepare weekly check runs.
- Maintain accurate and organized accounts payable records.
Shipping & Documentation
- Prepare customer invoices for outgoing shipments.
- Prepare Certificates of Compliance to accompany invoices and shipments.
- Complete required documentation for domestic & international shipments.
- Prepare Bills of Lading and other shipping paperwork.
- Use the Federal Express website to process shipments and generate shipping labels.
- Ensure shipping documentation is accurate and complete.
Administrative & Records Support
- Maintain records and documentation related to quality certification systems.
- Assist with various Human Resources administrative tasks as needed.
- Maintain organized files and records.
- Provide administrative assistance to office personnel and other facility staff upon request.
- Perform additional administrative duties as needed to support daily operations.
Qualifications & Skills
- Strong attention to detail and commitment to accuracy.
- Excellent organizational and time-management skills.
- Ability to multitask, prioritize assignments, and meet deadlines.
- Strong verbal and written communication skills.
- Basic computer proficiency and the ability to learn and use company software and online shipping systems.
- Ability to work independently while collaborating effectively with other team members.
- Strong problem-solving skills and sound judgment.
- Flexibility and a willingness to assist with a variety of responsibilities.
- Previous experience in accounts payable, shipping and receiving, invoicing, payroll,or office administration is preferred.
The Ideal Candidate
The successful candidate will be dependable, organized, and comfortable balancing accounting, shipping, and administrative responsibilities. Marinating confidentiality. We are looking for someone who takes pride in maintaining accurate records, completing tasks efficiently, and supporting the needs of the entire facility.
The ability to communicate effectively, work cooperatively with others, adapt to changing priorities, and ask questions when clarification or assistance is needed will be essential to success in this position.
References required.
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