ESSENTIAL DUTIES AND RESPONSIBILITIES
Elections and Voter Registration
- Serves as Chief Election Official for the Town of Clarksburg
- Administers all local, state, and federal elections in accordance with M.G.L. c. 51–54. This year 2026 there are three elections
- Maintains voter registration records and election databases
- Oversees early voting, absentee voting, and vote-by-mail procedures
- Trains, schedules, and supervises election workers and polling place staff
- Certifies election results and maintains official election documentation
Annual Census
Print and mail census form to every household in the town.
Town Meeting and Governance Support
- Prepares, posts, and maintains legal notices, warrants, and meeting postings
- Records, certifies, and preserves official actions and votes of Annual and Special Town Meetings
- Maintains official records of Town boards, committees, and commissions
- Administers oaths of office and maintains bonds and appointments
Records Management
- Serves as custodian of all municipal records
- Maintains and preserves vital records pursuant to M.G.L. c. 46
- Records bylaws, contracts, and official documents
- Oversees records retention in compliance with state archival requirements
Licensing and Permits
- Issues dog licenses, business certificates, raffle and bazaar permits, and other licenses as authorized
- Maintains accurate licensing records and submits required reports
Public Records and Legal Compliance
- Responds to Public Records Requests under M.G.L. c. 66
- Ensures compliance with Open Meeting Law posting requirements
- Advises Town officials on statutory deadlines
Administrative and Financial Duties
- Manages daily office operations
- Collects fees and prepares turnover
*Prepares a FY budget for the Town Clerk’s office
- Prepares annual reports and filings
- Clerical, record-keeping and administrative support
- Processing new property deeds from the Hampden Registry of Deeds
- Assisting the Tax Collector in handling Motor Vehicle and Real Estate Tax Abatements
- Maintaining accounts payable and payroll for the Assessing Department
- Filing state exemptions for seniors, veterans and blind residents
- Preparing agendas and documents for monthly meetings with the board
- Processing land lien and Chapterland requests
- Providing services needed by town residents, state agencies and other Town Hall departments as fit
WORK SCHEDULE
- Required to work 32 per week 9 (M-F 8:30- 4:30) 16 hours per week as the Town Clerk/ 16 hours per week as Assessors Clerk
- Additional hours required during elections and Town Meetings
This job description is not intended to be all-inclusive and may be modified by the Select Board.
RECOMMENDED MINIMUM QUALIFICATIONS
Education and Experience
High school diploma, including or supplemented by courses in training in secretarial and administrative skills; associate’s degree in business administration or government preferred; three years’ experience in a responsible clerical or administrative position, municipal experience preferred; or any equivalent combination of education and experience.
Knowledge, Ability and Skills
Working knowledge of state statutes and town bylaws relating to the duties and responsibilities of Town Clerks; knowledge of election and voter registration laws and procedures; general knowledge of the operations and procedures of municipal government.
Ability to keep accurate and detailed records; ability to meet required deadlines. Strong communication skills; skill in office procedures and the use of office equipment.
