Accounts Payable Specialist

Our client, a growing, local, family-owned company with multiple entities, is seeking a Part-Time Accounts Payable (AP) Specialist to join our team. This flexible, 20-hour-a-week position is ideal for someone with solid experience in Accounts Payable who is proficient in Excel, QuickBooks, and Google Sheets. The AP Specialist will play a key role in ensuring timely and accurate processing of invoices, maintaining vendor relationships, and contributing to the financial success of our organization. The ideal candidate is a self-starter, organized and excited to grow with this dynamic company. Key Responsibilities:

• Invoice Processing: Review, code, and process invoices for payment, ensuring accuracy and compliance with company policies.
• Payment Processing: Prepare and process payments via checks, ACH, and other payment methods as required, ensuring timely payments to vendors.
• Vendor Communication: Respond to vendor inquiries regarding payment status, resolve discrepancies, and maintain positive vendor relationships.
• Account Reconciliation: Reconcile AP aging reports with accounting records and ensure timely resolution of any discrepancies.
• Expense Reporting: Prepare regular expense reports for review by the Accounting Manager and company leadership.
• Data Entry & Filing: Ensure accurate data entry into QuickBooks, Google Sheets, and Excel, and maintain organized electronic filing systems for AP records.
• General Administrative Support: Provide ad hoc support to the Accounting team as needed, including assisting with month-end close and preparing reports.
• Compliance & Documentation: Maintain up-to-date vendor records and ensure that proper documentation is in place for audit purposes.

Required Skills & Qualifications:

• Experience: Minimum of 2-3 years of experience in Accounts Payable, with a solid understanding of AP processes and best practices.
• Software Proficiency: Strong working knowledge of QuickBooks, Excel, and Google Sheets. Ability to analyze data and generate reports in Excel.
• Detail-Oriented: Exceptional attention to detail with the ability to manage multiple tasks and meet deadlines.
• Self-Starter: Ability to work independently with minimal supervision, demonstrating initiative and reliability.
• Communication Skills: Strong written and verbal communication skills, with the ability to interact professionally with vendors and internal teams.
• Organizational Skills: Ability to prioritize tasks, handle multiple responsibilities, and stay organized in a fast-paced environment.
• Work Ethic: A proactive attitude and willingness to take on new challenges in a growing company.