Accounts Payable Clerk

Berkshire based housing authority seeks an Accounts Payable Clerk to perform daily Accounts Payable functions for the agency itself as well as its managed properties. Salary to $45K.

This is a Direct Hire Opportunity

Essential Responsibilities:

• Process a high volume of vendor invoices daily, ensuring that they are coded to correct property/entity in Resman accounting system.
• Coordinate invoice coding and approval deadlines with Accounting, Real Estate Development, Housing Resources, and Property Management staff.
• Process vendor payments/disbursements weekly and by the assigned deadline. Process one- off check requests as needed.
• Process recurring payables and disbursements to team members and vendors
• Maintain vendor files including W-9’s for new vendors and insurance information.
• Communicate with vendors to resolve any issues or address payment inquiries.
• Distribute fuel cards to Site staff, collect receipts, and cross-reference charges with the correct receipts.
• Reconcile monthly credit card statements, collect receipts, code charges to specific accounts and property for payment based on the receipt records.
• Print and submit annual 1099’s and associated 1096s for Agency and its managed properties.
• Understand the monthly AP closing process and impact on the financials. Ensuring timely and complete closing process

Required Skills or Abilities:

• Exceptional organizational skills including multi-tasking, prioritization, and meeting high priority deadlines.

• High attention to detail and accuracy.

• Ability to perform duties with limited supervision.

• Strong Customer Service skills.

• Excellent verbal and written communication skills.

• Proficiency in Microsoft Office