Front Office Administrator and Volunteer Coordinator (25 hours)

Front Office Administrator and Volunteer Coordinator (25 hours)
We seek an outgoing, friendly, and detail-oriented individual to serve as the first point of contact for caller and visitors to our office and provide administrative support to multiple departments and the Executive Director. In addition, this position oversees the recruitment and coordination of volunteer support for Federation programs and opportunities to support efforts in our broader community.

Responsibilities:

• Perform a multitude of administrative tasks, including answering phones and emails, filing, preparing correspondence, and interacting with visitors and volunteers.
• Support the processing and tracking of annual grant and scholarship funding.
• Set up weekly programming as Facebook events, share in social media posts, to community-based Facebook groups, and submit to online event calendars.
• Provide weekly program support for the Director of Community Engagement and Programming as well as staff support at larger community-wide events that happen throughout the year.
• Maintain and update the website, including online community calendar.
• Oversee common areas of the office and facilitate maintenance as needed.
• Prepare and oversee mail and email merges and mailings.
• Manage registrations and other tracking for events.
• Engage and oversee community volunteers to support regular Federation programs and collectively support special volunteer opportunities in the broader community (a few times a year).
• Organize and oversee annual pajama collection and food drive.

Qualifications:

• Associate degree or equivalent experience.
• 3+ years of experience in administrative, front office and/or volunteer work.
• Excellent writing and interpersonal skills. Ability to communicate with a diverse clientele.
• Excellent organization and attention to detail.
• Proven ability to work independently and as a team player in a collaborative environment.
• Ability to manage multiple tasks and be flexible, resourceful, and organized.
• Strong computer skills including WORD, EXCEL, Constant Contact (or other email software). Knowledge of Canva or other graphics program a plus.
• Understanding of social media and the ability to use social media, especially Facebook and Instagram.
• Comfortable learning new programs and technologies.

We offer a competitive salary commensurate with experience, an extremely flexible schedule, extensive paid holidays, and sick leave. Family-friendly work and team environment. Jewish Federation is an equal opportunity employer. We are committed to creating an accepting and inclusive environment for all.