Berkshire Athenaeum, Pittsfield's Public Library, is seeking to fill the position of Administrative Services Supervisor.
The Library Administrative Services Supervisor assists the Library Director in meeting library goals by performing certain specific functions, primarily managing all office functions, including the preparation and analysis of financial, personnel, and other administrative records. The position requires attention to detail, planning, decision-making, and problem-solving abilities involving interpretation of library policy and the exercise of independent judgment. In addition, the Library Administrative Services Supervisor performs necessary secretarial and clerical duties in support of the library’s administration. They have access to all library management information functions, including those related to personnel and disciplinary matters. Discretion is required.
Working under the general supervision of the Library Director, the Library Administrative Services Supervisor is responsible for the supervision of Building Custodians and the coordination and supervision of volunteers. In the absence of a supervisor, they may be responsible for the supervision of other employees, such as the Supervisor/Specialist I, Senior Technician, Senior Assistant, Library Technician, Library Assistant II, Library Assistant I, and Shelver positions.
This is a full-time, non-exempt position working 35 hours per week, 8:00 am - 4:00 pm.
Responsibilities
- Serves as the financial and personnel analyst preparing and reviewing finance, personnel, and other administrative records maintained for the library and recommends to the Director appropriate actions when necessary
- Manages the Library’s accounts payable and accounts receivable, including processing gift donations
- Utilizes sophisticated computer software to manage information, including Microsoft Office Suite, Quickbooks, and MUNIS
- Manages administrative office functions including, but not limited to, handling incoming telephone calls, managing the reservations of the Library’s meeting spaces, maintaining supply inventory, photocopying, filing, and recordkeeping
- Prepares monthly and yearly statistical reports
- Supervises custodians and volunteer help
- Uses the department’s office and/or computer equipment and resources, routinely offers training in its use, and conducts basic diagnostic and maintenance procedures
- Regularly attends professional development training(s) and any other training as required by the Director
- Performs other duties as assigned, including clerical and shelving tasks as required, and any other specific tasks assigned by the Director
