Recreation & Special Events Coordinator

Bring Excitement and Community Together!
Are you passionate about creating unforgettable events and fostering community spirit? The City of Pittsfield is looking for an energetic and innovative Recreation and Special Events Coordinator to plan and execute recreational programs and community events that bring joy and connection to our residents. If you have a flair for event planning, love engaging with the public, and thrive in a dynamic environment, this is the perfect opportunity for you to make a lasting impact!

The Recreation & Special Event Coordinator plans, organizes, implements, supervises, and evaluates city sponsored recreational programs and activities, including one time, year round, seasonal and summer programs and activities; recruits, coordinates the activities of regular, temporary and volunteer recreational staff.   This individual also coordinates the City’s special event permitting process, including overseeing interdepartmental involvement. Prepares program budgets, monitors expenditures, and oversees donations and the rental, scheduling and use of recreational facilities. Also performs related parks and open space work as required.

We are an affirmative action/equal opportunity employer committed to promoting a multicultural work force, excellence in public service, and on-going mutual respect in our working relationships. We strongly encourage people of color, people with disabilities, LGBTQ+ individuals, bilingualists, and people from other underrepresented groups to apply for our open positions - recognizing and respecting that diverse perspectives and experiences are valuable to our team and essential to our public service. 

RESPONSIBILITIES

• Coordinates the implementation of city recreational goals, objectives, policies, procedures, programs & work standards, including initiating the preparation and administering of the recreation program budget.
• Coordinates the City’s special event permitting process including coordinating intake, review and sign-off by other city departments, establishment of permitting conditions and communications with applicants as well as identifying and recommending changes to the process and related materials. 
• Plans, evaluate and coordinate programs, classes, athletic activities & special events, including scheduling facilities and ensuring facilities are set up.
• Monitoring day to day operations of programs & events, making site visits, handling & resolving complaints.
• Formulating & organizing program goals and plans for seasonal & year round activities such as athletic programs, aquatic programs, special events, and summer playground programs.
• Acting as a liaison to a variety of advisory boards, commissions, community and school groups, law enforcement agencies and councils.
• Creating press releases, program flyers, brochures, catalogs and newsletters.
• Coordinates hiring and providing direction to regular, temporary and volunteer staff. Which includes conducting CORI checks, interviewing, training and scheduling of these employees.
• Performs other duties as may be required.

QUALIFICATIONS

• Bachelor’s degree from an accredited institution with concentration in recreation administration, physical education, leisure studies/services or a related field is preferred. 
• At least two (2) years of full-time recreation experience.
• An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job listed above.
• Must possess and maintain a valid driver's license and a satisfactory driving record.
• Principles & techniques of directing group, social and recreational activities.
• Managing recreational programs for community parks, community centers, and/or athletic facilities.
• Recreation site management, including operations & maintenance of these sites.
• Effective supervision skills, scheduling temporary & volunteer staff, scheduling programs, events and activities.
• Enforcing policies & procedures, maintaining files, monitoring & tracking fees & payments.
• Developing interpersonal relationships with a variety of users & sponsors.
• Communicate effectively with co-workers, supervisors, subordinates, volunteers and the general public.
• Strong technical skills using computers and other equipment or devices needed to perform duties of position
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.

WORKING CONDITIONS (The characteristics described here are representative of those that the employee encounters while performing the essential functions of this job. Reasonable accommodations are considered to ensure individuals with disabilities can perform essential functions.)

This is an office-based job in a dynamic multi-use municipal building.  While performing the duties of the Recreation and Special Events Coordinator, the incumbent is required to: interact and communicate frequently with the public, government officials, other staff members and boards, and/or third parties transacting business with the City.

PHYSICAL REQUIREMENTS (The physical demands listed here are representative of those that must be met by the employee to successfully perform the essential functions of this job.  Reasonable accommodations are considered to ensure individuals with disabilities can perform essential functions.)

Operates standard office equipment including computers and keyboards, at efficient speed; and move throughout the municipal building which may include flights of stairs. Lifts/moves objects weighing up to 30 pounds.

HOURS

35 hours per week 8:30AM – 4:00PM

Additional evening and weekend hours may be required. 

SALARY RANGE:

Starting rate $23.76 - $25.09 an hour

Annual increases up to $32.91 per hour

APPLICATION DEADLINE:  Thursday, October 31, 2024 @ 4:00PM or until position is filled 

Company Description

Nestled in the heart of the Berkshires, the City of Pittsfield is a vibrant and welcoming community that blends rich history with a forward-thinking outlook. As the cultural and economic hub of the region, Pittsfield offers a dynamic environment where innovation and tradition coexist harmoniously. Our city government is committed to fostering a high quality of life for all residents by delivering essential services, promoting sustainable growth, and championing a diverse and inclusive community.

Working for the City of Pittsfield means being part of a team dedicated to public service and making a real difference in the lives of our citizens. We pride ourselves on our collaborative approach, where employees are encouraged to contribute ideas and take initiative. Whether it’s enhancing public safety, improving infrastructure, or supporting our vibrant arts scene, every role within our organization plays a vital part in shaping the future of our city.

We are an affirmative action/equal opportunity employer committed to promoting a multicultural work force, excellence in public service, and on-going mutual respect in our working relationships. Minorities are encouraged to apply. We strongly encourage people of color, people with disabilities, LGBTQ+ community, and people from other underrepresented groups to apply for our open positions - recognizing and respecting that diverse perspectives and experiences are valuable to our team and essential to our public service.

Join us in our mission to build a stronger, more connected Pittsfield, where everyone has the opportunity to thrive.

Benefits

• Health Insurance
• Dental Insurance
• Life Insurance
• Retirement Savings Plan
• Up to 14 paid Holidays
• Personal Days
• Vacation Time
• Earned Sick Leave
• Employee Assistance Program
• Tuition Reimbursement