Essential Job Functions:
Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions.
• Receive and follow administrative schedules/instructions from supervisor.
• Answer telephone, make appointments, run errands, take and deliver messages, etc. , as directed.
• Type, file and distribute correspondence as directed.
• Prepare and maintain files on purchase orders, invoices, capital improvements, etc, as directed.
• Type letters, reports, statements, minutes of meetings, agendas, memos as necessary/directed.
• Maintain listing of employee lockers. Issue FOB’s to new employees, residents and companions as
directed.
• Maintains record of ES employees uniforms and orders.
• Administer resident phone and voice mail system, including generating phone bills and contact
provider as needed.
• Orders supplies for ES departments and requests purchases orders through EPRO system.
• Participates in in-servicing and annual mandatory training.
• Reports all unsafe/hazardous conditions, defective equipment to supervisor immediately.
• Schedule trash pick -up and waste removal.
• Maintain ES office equipment. Ensure administrative supplies have been replenished in work areas
as necessary.
• Maintain confidentiality of all pertinent resident care information to assure resident rights are
protected.
• Administer Kimball Farms MERF system, including acting as resident point of contact.
• Perform administrative duties, i.e.. completing necessary forms, reports, etc.
Qualifications:
• High School Diploma or equivalent.
• Previous administrative experience preferred.
• Previous experience working with the elderly population preferred.
Working Conditions
Works in office areas as well as throughout the facility. Is subject to frequent interruptions. Is involved
with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and
circumstances. Is subject to hostile and emotionally upset residents, family members, etc. Communicates
with the medical staff, nursing service, and other department supervisors.
Works beyond normal working hours, on weekends, and in other positions temporarily, when necessary.
Is subject to call-back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.).
Is subject to injury from falls, burns from equipment, odors, etc., throughout the day, as well as to
reactions from dust, disinfectants and other air contaminants. Is subject to exposure to infectious waste,
diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses. May be subject to the
handling of and exposure to hazardous chemicals.
Physical and sensory requirements:
While performing the duties of this job, the employee is constantly required to communicate and listen.
This position requires standing, walking, twisting and bending occasionally. For a list of physical and
sensory requirements for this position refer to page 3.
Other Duties:
Please note this job description is not designed to cover or contain comprehensive listing of activities,
duties or responsibilities that are required of the employee for this job. Duties, responsibilities and
activities may change at any time with or without notice.