Job: Rental Housing Programs Admin Asst

MOLARI Employment & HealthCare Services
166 East Street
PITTSFIELD, MA 01201

Phone:413-499-4546
Fax:413-442-6519
Website:MOLARIinc.com

Company Description:

We put people first; building long lasting relationships to support area businesses, care for people in their homes and provide employment opportunities throughout Berkshire County.

Founded in 1983 and still guided by the MOLARI Family, MOLARI Employment and Healthcare Services remains a trusted and essential part of Berkshire County. Rooted in our commitment to the community, we play a vital role in empowering and employing individuals, supporting businesses, and providing essential services to the elderly.

Job Title:
Rental Housing Programs Admin Asst
Salary Range:	Location:
$42,000 Per Year	Pittsfield
Job Type:	Category:
Full / Part Time	Administrative/Clerical/Data Entry
Education Level:	Work Experience:
Associate Degree
Description:
Rental Housing Programs Administrative Assistant Pittsfield, MA \| Full-Time \| $42,000–$47,000 We’re looking for a reliable, organized Administrative Assistant to support a busy Rental Housing Programs team. This role is a mix of admin support, customer service, and landlord coordination—you’ll be the go-to person helping keep things running smoothly day to day. If you’re detail-oriented, good with people, and comfortable juggling tasks, this is a solid opportunity to get into a stable, meaningful role. What You’ll Be Doing Day-to-Day Admin Support Handle scheduling, emails, mail, and general office coordination Keep program files organized (both paper and digital) Enter and maintain data in internal systems Help prepare reports, spreadsheets, and documentation for audits or reviews Landlord & Property Owner Support Act as the main point of contact for landlords and property owners Answer questions about program participation and housing contracts Help schedule property inspections and track results Maintain landlord contact lists and send out updates or notices Assist with meetings, outreach, and general communication Participant Support & Compliance Assist program participants with basic questions and direct more complex issues appropriately Help with annual paperwork, recertifications, and rent requests Support documentation for hearings or appeals when needed Handle sensitive information with confidentiality and care Customer Service Respond to a high volume of calls and emails in a professional, timely way Clearly explain program basics and next steps Connect people with the right internal team or outside resources when needed What We’re Looking For Strong organization and attention to detail Comfortable using Word, Excel, and basic computer systems Clear communication skills—both written and verbal Ability to stay patient and professional with a wide range of people Able to follow processes and make routine decisions confidently Qualifications High school diploma or GED required Associate’s degree is a plus Prior admin or human services experience helpful, but not required Work Environment Office-based role Primarily desk/computer work with occasional light lifting (up to 10 lbs)