JOB DESCRIPTION – TOWN OF LEE

Position Title: Combined Assistant Town Clerk/Assistant Collector

Department: Treasurer/Collector/Town Clerk

Salary: $25 per hour

SUMMARY/OBJECTIVE

The Assistant Clerk/Collector is responsible for the provision of technical and professional work associated with the receipt and custody of town funds, assistance with elections, vital records and other clerk related permitting.  All work shall be in accordance with applicable local Bylaws, Massachusetts General Laws and federal laws/regulations. The employee is required to perform all similar or related duties.

SUPERVISION

The Collector works under the general direction of the Town Clerk and Town Collector.

MAJOR DUTIES (essential job functions)

• Assists with vital records
• Assists with all phases of election operations
• Annual Town Census/Voter Inactivation
• Serves as elections officer in the absence of the Town Clerk
• Serves as an election worker when needed
• Assists with all clerk licensing
• Assists with filing/databases
• Assists with Records Management
• Customer Service at Clerk/Collector counter
• Works closely with DPW on utility accounts
• Assist with Municipal Lien Certificates
• Assist with Demand Billings
• Assist with distribution of all tax bills
• Assist with Monthly closeouts
• Assists with online payments
• Department Turnovers

PHYSICAL REQUIREMENTS

While performing the duties of this job, the employee is occasionally required to stand; walk; use hands and fingers to handle, feel or operate objects, tools or controls; and reach with hands and arms. The employee is required to sit, climb, balance, stoop, kneel, crouch, crawl, talk, hear and smell. The employee must occasionally lift and/or move objects up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Accountability: Duties include responsibility for technical processes, service delivery, and

contribution to municipal-wide financial plans and objectives and fiscal responsibility for the

department. Consequences of errors, missed deadlines or poor judgment could severely

jeopardize department operations or have extensive financial and/or legal repercussions to the

municipality.

Judgment: Work requires the employee to examine, analyze, and evaluate facts and

circumstances surrounding individual problems, situations or transactions, and determining

actions to be taken within the limits of standard or accepted practices. Guidelines include a large body of policies, practices, and precedents which may be conflicting, at times. Independent judgment is used to analyze or evaluate specific situations to determine appropriate actions.

Complexity: Work consists of the practical application of a variety of concepts, practices, and

specialized techniques relating to a professional or technical field. Assignments typically involve

evaluation and interpretation of factors, conditions or unusual circumstances; inspecting, testing or evaluating compliance with established standards or criteria; gathering, analyzing and evaluating facts or data using specialized fact finding techniques; or determining the methods to accomplish the work.

Confidentiality: The employee has regular access at the departmental level to a wide variety of

confidential information in accordance with the State Public Records Law including official

employee personnel files and department records.

RECOMMENDED MINIMUM QUALIFICATIONS

• Associates’ degree or equivalent experience.
• Demonstrated experience in municipal work
• Strong organizational and multitasking abilities;
• Excellent communication and interpersonal skills;
• Ability to collaborate effectively with other departments

POSITION TYPE/EXPECTED HOURS OF WORK

This is an hourly NON BENIFITED position with 18 hours per week.   Averaging 9 hours per week in each department (clerk and collector).  Additional hours may be needed occasionally to cover clerk/collector time off.  All hours are in person.  Actual hours can be flexible with in the normal town hall schedule (Monday – Friday).  Must work a minimum of 4 days per week.