The Recovery Program Administrator position is contingent upon grant funds, employment will depend on the successful acquisition and continuation of the behavioral health grant.

The Recovery Program Administrator ensures effective coordination, communication, and follow-through across the CHP Recovery Team and CHP sites. This position combines patient care coordination, project administration, data tracking and input, and quality improvement to strengthen program delivery and outcomes.

The ideal candidate is highly organized, mission-driven, and able to manage their time and balance multiple priorities in a fast-paced environment.

Essential Skills and Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Program Coordination
• Manage administrative and coordination functions that enhance case management, resource linkage, and patient engagement.
• Coordinate workflows within the CHP Recovery Team (primary care, counseling, psychiatry, MAT, recovery, and crisis intervention) and with outside agencies to reduce barriers to care.
• Track outcomes and identify gaps to support quality improvement in the program.
• Liaise between the CHP Recovery Team and the ACO case management team around housing and critical needs support.
• Collaborate with internal staff and community partners to improve patient access to essential services.
• Foster teamwork, shared purpose, and coordinated patient care within the recovery program.

2. Patient Care Coordination

• Coordinate patient visits and scheduling for medication for addiction treatment (MAT).
• Monitor controlled substance prescriptions and documentation requirements.
• Ensure MAT treatment agreements and controlled substance agreements are completed and filed appropriately.
• Track injectable medication orders from participating pharmacies.
• Maintain compliance with all documentation and follow up protocols.

3. Case Management and Care Coordination

• Manage releases of information (ROIs) and external referrals for behavioral health and substance use disorder services.
• Communicate with outside partners to support smooth transitions of care and timely information exchange.
• Follow up on patient needs related to housing, insurance, or social determinants of health, in coordination with ACO/CHW case management and clinic management.

4. Group Facilitation and Patient Engagement

• Organize and support group sessions on recovery, mental health, and wellness topics.
• Conduct outreach, recruitment, and attendance follow-up for group programs.
• Track participation and outcomes of group interventions.

5. Data and Quality Management

• Train in the federal RedCap portal for NOMS data, track completion of data entry, and assist with entry.
• Oversee quarterly and six-month reassessments required by the program grant.
• Collect and monitor data related to patient engagement, outcomes, and quality.