Are you passionate about attention to detail and driven to meet deadlines? Are you motivated to work for a mission-based organization serving youth? Does working in a beautiful setting for an employer that prioritizes work-life harmony sound like an exciting opportunity?

We have a great opportunity for you– Becket-Chimney Corners YMCA is excited to announce an opportunity to provide bookkeeping and clerical support as part of our Finance team.

About Us: Located on nearly 1500 forested acres in the Town of Becket, nestled within the beautiful Berkshire Mountains of Western Massachusetts, the Becket-Chimney Corners YMCA operates summer camp programs serving hundreds of campers. With over a century of tradition, we offer three vibrant summer programs:Camp Becket,  Chimney Corners Camp s, and Becket Day Camp.

About the Role:

Supervised by our experienced Accountant, you will provide financial, administrative and clerical support for our finance operations.

Principle Responsibilities:

• Responsible for the full Accounts Payable cycle, including preparing and entering invoices for payment and issuing checks in a timely manner

• Manage vendor database ensuring accurate W-9s and insurance certificates are current

• Manage corporate credit card program management including:verifying statements with supporting documentation and approvals

• Ensure purchases are properly categorized and post monthly journal entry in general ledger

• Reconciliations of accounts payable, expense reconciliations, and credit card transactions

• Analyze and track spending, monitoring major expenses

• Prepare cash deposit, record and reconcile petty cash

Additional Team Support include::

• Assist CFO in preparing or external audits

• Assist Accountant with statement mailings and special projects 

• Maintain organized paper and electronic records, following document retention and destruction procedures

In addition, as a member of administrative support team, as scheduled:

• Provide back-up customer-facing support to include greeting visitors, sorting and distributing mail

• Provide administrative and clerical support, including generating reports, lists, labels for mailings

• Assist with checking-in seasonal staff and collecting required paperwork 

Rate of Pay: 

$20-$22 per hour commensurate with experience. Meals provided at no cost during working hours, when camp is in operation. Eligible for up to 8 weeks of enrollment for your children in our day camp and reduced rates for our residential programs. 

Schedule & Hours:

20 hours per week, Monday–Friday between the hours of 9:00am - 3:00pm with a schedule to be arranged by supervisor.

General Working Conditions

• Ability to walk, stand, and sit for long periods of time.

• Ability to stand or sit while maintaining alertness for several hours at a time.

• Position may require bending, leaning, kneeling, and walking.

• Ability to speak concisely and effectively communicate.

• Outstanding organizational skills, including establishing and maintaining date driven tickler systems

• Ability to manage multiple projects and timelines, ensuring all tasks are completed within deadlines

• Keen focus on  accuracy and attention to detail

• Excellent customer service including communication and interpersonal skills to effectively work with colleagues and represent the organization to others

• Demonstrated proficiency in using of Microsoft Office including Excel as well as Google Workspace

• Ability to learn database and accounting software related to finance department functions.

• Experience working in an office environment with ability to use office equipment 

• Effective use of a wide range of communication tools including the phone, text messaging, and email

• Demonstrated commitment to maintaining confidentiality of private and personal information