JOB DESCRIPTION

This position is responsible for processing the City’s payroll on a weekly basis and for related clerical, record-keeping, and computer work of moderate difficulty and responsibility, for providing other administrative support to the Treasurer/Collector’s Office, and for all other related duties as assigned or required. This position works directly under the direct supervision of the City Treasurer. 

JOB RESPONSIBILITIES:

•    Prepare, verify, and proof payroll warrant and coordinate online data entry of payroll.
•    Maintain payroll files and databases including master file, job pay, employee deductions, salary tables, longevity tables, and auxiliary files for City employees. Prepare payroll checks, advices, and related reports.
•    Create and run miscellaneous and void warrants, as required.
•    Process payroll liens in accordance with court orders.
•    Set up payroll direct deposits and ensure timelines of direct deposits are followed.
•    All tasks related to deferred income programs administered by the treasurer's office.
•    Answer questions regarding payroll issues and concerns. 
•    Answer the telephone and provide the caller with the requested information, or forward the call to appropriate personnel.
•    Prepare routine memos, correspondence, reports, and other documents.
•    Provide back-up to department staff.
•    Answer the telephone and provide the caller with the requested information, or forward the call to appropriate personnel.
•    Prepare routine memos, correspondence, reports, and other documents.
•    Provide back-up to department staff.
•    Performs other similar and related duties as assigned

QUALIFICATIONS:

•    High school diploma and a minimum of 3 years experience in an office setting.  Experience in a municipal office capacity is strongly preferred.
•    Specialized training and/or experience in payroll/accounting/bookkeeping/finance
•    Must possess excellent customer service skills and a high degree of professionalism 
•    Typing skills required
•    Be highly accurate, well-organized, and must be detail-oriented.
•    Must be able to work effectively in a team environment as well as independently while maintaining composure under pressure 
•    Must be able to prioritize multiple and/or unexpected demands due to the nature of the work within this office
•    Possess a high level of computer skills in the use of database management, Microsoft Word, Excel, and Outlook, as well as the use and maintenance of standard office equipment.
•    Knowledge of election law preferred; but not required
•    Must possess excellent writing skills
•    Ability to maintain confidentiality is required

PHYSICAL REQUIREMENTS AND ENVIRONMENTAL CONDITIONS

The position requires a moderate amount of standing, sitting, and climbing stairs whenever necessary. Activities also include moderate physical exertion in body movement such as reaching, bending, twisting, grasping, pushing, and pulling of objects.  There is a frequent requirement of fine manipulation associated with the required use of a computer, typewriter, keyboard, calculator, and other business technology.