Job: Office Clerk

Mount Greylock Regional School District
1781 Cold Spring Rd
WILLIAMSTOWN, MA 01267

Phone:(413)458-9582 x4001
Website:mgrsd.org

Company Description:
Mount Greylock Regional School District includes Lanesborough and Williamstown representing a combined population of 11,000 residents. Our District is comprised of three schools: Lanesborough Elementary (PreK-6), Williamstown Elementary (PreK-6) and Mount Greylock Regional School (7-12). Total enrollment is approximately 1200 students. At Mount Greylock Regional School District, our mission is to create a community of learners working together in a safe and challenging learning environment that encourages restorative based processes, respect, inclusive diversity, courtesy, integrity and responsibility through high expectations and cooperation resulting in life-long learning and personal growth. Our District’s faculty and staff are dedicated and passionate professionals that endeavor every day to uphold this mission by holding true the District’s core beliefs: Core Beliefs: •Courtesy: We are committed to fostering and maintaining an environment free of all types of fear and intimidation. Based on our core belief that individuals are entitled to be treated with dignity and respect, it is our policy to prohibit any conduct that constitutes a climate in which individuals feel fear and/or intimidation. •Inclusive Diversity: We recognize that students come to us with diverse experiences, interests, strengths, and needs. It is therefore essential that all students have access to challenging and personally meaningful curriculum and instruction. •Integrity: We believe in the integrity of all members of the school community and the commitment to academic honesty and support of our quest for authentic learning. By adhering to ethical principles, acting honorably and assuring that there is consistency between beliefs, words, and actions, we individually demonstrate integrity and high moral character. •Respect: We nurture the whole child and ensure that each student receives a new opportunity every day to perform at his/her best. We believe that developing caring and supportive relationships between and among educators, students and parents lead to higher levels of student achievement. •Responsibility: We recognize the responsibility of the entire school community to ensure the success of all students. All students learn when their passions and talents are coupled with high expectations and academic rigor in a safe and caring environment. •Restorative Based Processes: We are best when students are first. All decisions are centered on the needs of the whole child.

Job Title:
Office Clerk
Salary Range:Location:
To Commensurate With Experience Williamstown
Job Type:Category:
Full TimeAdministrative/Clerical/Data Entry
Education Level:Work Experience:
Associate Degree
Preferred 		Up to One Year
Preferred
Description:

Williamstown Elementary School is recruiting for an Office Clerk which provides direct clerical support to the main office of the school to support the Principal, Assistant Principal, and day-to-day operations.  This position is unique in that it is a non-union role with an 11 month work schedule (with the month of July off) and is a benefits eligible position including health, dental, vision, and life insurance.  The successful applicant will also become an active member of the Berkshire County Retirement system and would be vested after 10 years of eligible service.  

JOB TITLE: Office Clerk

REPORTS TO: Principal


POSITION STATEMENT: The Office Clerk is responsible for providing general office support as well as knowledgeable and professional administrative services to students, staff, and community in a friendly, efficient, and timely manner so that the overall educational objectives of the school district may be achieved. This position is responsible for providing direct support to the Principal and Assistant Principal, in partnership and collaboration with the building’s administrative team, in order to assure smooth and efficient operation of the school at all times.

Qualifications:

High School Diploma or GED required; Associate’s Degree preferred.
Previous work experience in an office setting is preferred.
Previous experience working with children is preferred.
Ability to manage deadlines and multitask.
Excellent verbal and written communication skills.
Strong technology skills including Microsoft Office, and Google Applications.
Any equivalent combination of education and/or experience that enables performance of all aspects of the position.


Essential Duties & Responsibilities:

Office / Administrative Support
Answer and/or direct phone calls.
Screen, greet, admit and/or direct visitors to the school as appropriate using the building’s communication system and security protocols.
Handle incoming and outgoing mail.
Photocopy, fax and scan material as needed.
Maintain office equipment by troubleshooting minor issues and/or arranging for service calls as requested or approved by the Principal.
Assist in tracking and maintaining supplies and placing orders as needed.
Assist in setting up student files and maintain information.
Set up general office files and maintain information.
Assist in managing the daily operations of the main office including:
Coordinating with the Principal, Assistant Principal and Administrative Assistant on mailings, communications or any projects and ensure all deadlines are met.
Assist in arranging for class coverage and daily substitute needs as needed.
Data Entry
Assist in maintaining student information in PowerSchool and other District systems as needed and directed.
Manipulate the exporting and/or importing of data from multiple sources, to construct reports, as directed by the school’s administrative team.

Written and Verbal Communication:
Proofread and review written communications.
Compose correspondence for newsletter, staff bulletins, agendas, and business letters for the approval of the Principal and/or Assistant Principal.
Conduct oneself at all times in a manner consistent with the utmost professional demeanor, whether communicating verbally or in writing, to/with staff, students, parents or any member of the community at large.

Purchase Orders / Accounting
Prepare, fill and process supply and purchase order requests as needed.
Ensure supply deliveries match what was ordered and deliver supplies once confirmed to the appropriate classroom or storage area.
Assist in maintaining supply inventories.
Research cost comparison for requested supplies and equipment before placing orders.

Perform other duties as assigned or requested.

Requirements:
  • All offers of employment with Mount Greylock Regional School District are contingent upon satisfactory completion of the employment screening process to include SAFIS/CHRI federal and CORI state background check reports.
  • At least 1 year(s) of relevant experience preferred.
  • Associate degree preferred.
  • Citizenship, residency or work visa required