JOB DESCRIPTION:

Massachusetts College of Liberal Arts (MCLA) is seeking Exam Proctors for the Office of Disability Resources. Exam Proctors ensure that students receive appropriate accommodations under the Americans with Disability Act during testing in academic subjects.  Exam Proctors are responsible for maintaining testing materials and the integrity of the testing process.

SUPERVISION RECEIVED:  Exam Proctors will work under the supervision of the Office of Disability Resources.  Weekly hours will be determined based on student need.

SUMMARY OF KEY RESPONSIBILITIES:

1. Maintain security of all testing materials.
2. Remind students of policies and procedures regarding proctored exams.
3. Read and understand instructions for exams.
4. Inform students of exam requirements, as described in exam instructions.
5. Ensure a secure testing environment, including requiring students to power down and store cell phones and other electronic devices.
6. Prepare exam room and ensure that room is supplied with necessary materials.
7. Distribute testing materials.
8. Supervise students taking exams, remain observant and attentive at all times during testing period.
9. Track time for exam period and ensure that exam is complete at the appropriate time.
10. Maintain confidentiality regarding students taking exams.
11. Follow appropriate procedures in cases of suspected violations of academic integrity.
12. Ensure that completed testing materials are kept secure and are delivered to Disability Resources in a timely way.
13. Occasionally as an Exam Proctor you may be asked to perform the role of a reader or a scribe. 

The Role of a Reader:

• A reader reads aloud to a student any exam papers, any instructions, and any answers that the student has dictated.
• A reader may only read what the student asks to be read.
• A reader may only read when the student asks.
• A reader must stop reading when the student tells to stop.
• The reader may read aloud the question to the student as many times as needed.
• Communication between the reader and the student is permitted only when the reader needs to ask the student what paragraph or question to read again in case the student was not clear.
• A reader must read the exam paper exactly how it is written and is not allowed to rephrase or explain the content of the question.
• The reader should under no circumstances prompt the student with regard to the content of the exam answer.

The Role of Scribe:

• A scribe writes down a student's dictated answers to questions in an examination. 
• In some cases a scribe can act as a reader as well.
• The scribe may type or hand-write a student's answer.  This needs to be agreed upon.
• The scribe must write exactly what the student tells them to write, and must not paraphrase or edit the student's answers (even if he/she thinks that the answer doesn't make sense).
• The scribe/reader (at a student's request) can read back the answers so that the student can edit their work if necessary.
• Generally, the scribe is responsible for spelling unless otherwise has been agreed.  However, the student should be prepared to spell any technical words and give the main punctuation. The student may ask the scribe to alter either at any time and the scribe must comply.
• The scribe should make sure all details (name, candidate number, etc) are correctly completed.
• The scribe should make sure all answers are clearly numbered.
• The scribe should make sure that any materials deleted by the student are cleared or crossed through.

The following points are NOT negotiable:

• The scribe/reader should under no circumstances indicate by any word or action that he/she thinks the student has made a mistake. This includes gestures, hesitation, speech or written word.
• The scribe/reader should under no circumstances prompt the student with regard to the content of the exam answer.
• Communication between the scribe/reader and the student is permitted only when:

1. The scribe asks the student to slow the pace of dictation because he/she is unable to keep up.
2. The scribe needs to ask for repetition of a phrase he/she has forgotten or words that he/she did not hear or understand.

EXAM ARRANGEMENTS:

• The Office of Disability Resources should provide the scribe with pens, paper, or computer (if relevant).
• The scribe/reader and student should use a separate room for the exam.
• The student must be able to see the script or computer monitor throughout the duration of the exam.
• Where possible the same scribe/reader should be provided for all exams.
• We recommend that the student meets the scribe or reader 15 minutes before the exam begins.

KNOWLEDGE, SKILLS AND ABILITIES:

1. Punctuality and reliability.
2. Flexibility in work schedule.

This is a part-time, temporary, per-diem position. Salary for this position is $18.00/hour. 

Until further notice, in response to the Presidential proclamation, issued on September 19, 2025, imposing a significant fee on the entry of individuals with new H-1B visas, this position is not eligible for visa sponsorship.

Massachusetts College of Liberal Arts complies with the Americans with Disabilities Act (ADA) to provide reasonable accommodations to qualified applicants and employees with disabilities. Should you need to request a reasonable accommodation for the application process, please email Brenda Stokes, Executive Director of Human Resources. 

Massachusetts College of Liberal Arts is deeply committed to fostering a community of excellence, equity, diversity, and inclusion. We provide equal access to educational, co-curricular and employment opportunities for all applicants, students, and employees regardless of race, color, religion, national origin, age, disability, gender, sexual orientation, gender identity, gender expression, genetic information, marital or parental status, veteran status, or membership in any other legally protected class. Massachusetts College of Liberal Arts does not discriminate on the basis of sex in any educational program or activity that they operate, which extends to admission and employment.  

Inquiries about Title IX, Equal Opportunity, or ADA/504 and other non-discrimination policies may be directed to MCLA's Interim Title IX and Equal Opportunity Coordinator, to the Assistant Secretary of the Department of Education Office for Civil Rights, or both. 

Lucas Morrill

Interim Title IX and EO Coordinator 

375 Church Street, North Adams, MA 01247 

Telephone: (413) 662-5103

Titleix@mcla.edu 

U.S. Department of Education, Office for Civil Rights  

33 Arch Street, 9th Floor Boston, MA 02119-1424  

Telephone: (617) 289-0111; FAX: (617) 289-0150; TDD (877) 521-2172  

OCR.Boston@ed.gov