Job: Accounts Payable Specialist

MOLARI Employment & HealthCare Services
166 East Street
PITTSFIELD, MA 01201

Phone:413-499-4546
Fax:413-442-6519
Website:MOLARIinc.com

Company Description:

We put people first; building long lasting relationships to support area businesses, care for people in their homes and provide employment opportunities throughout Berkshire County.

Founded in 1983 and still guided by the MOLARI Family, MOLARI Employment and Healthcare Services remains a trusted and essential part of Berkshire County. Rooted in our commitment to the community, we play a vital role in empowering and employing individuals, supporting businesses, and providing essential services to the elderly.


Job Title:
Accounts Payable Specialist
Salary Range:Location:
$25.00 Per Hour Lee
Job Type:Category:
Full / Part TimeAccounting/Finance/Auditing
Education Level:Work Experience:
Description:
Our client, a growing, local, family-owned company with multiple entities, is seeking a Part-Time Accounts Payable (AP) Specialist to join our team. This flexible, 20-hour-a-week position is ideal for someone with solid experience in Accounts Payable who is proficient in Excel, QuickBooks, and Google Sheets. The AP Specialist will play a key role in ensuring timely and accurate processing of invoices, maintaining vendor relationships, and contributing to the financial success of our organization. The ideal candidate is a self-starter, organized and excited to grow with this dynamic company.


Key Responsibilities:


  • Invoice Processing: Review, code, and process invoices for payment, ensuring accuracy and compliance with company policies.
  • Payment Processing: Prepare and process payments via checks, ACH, and other payment methods as required, ensuring timely payments to vendors.
  • Vendor Communication: Respond to vendor inquiries regarding payment status, resolve discrepancies, and maintain positive vendor relationships.
  • Account Reconciliation: Reconcile AP aging reports with accounting records and ensure timely resolution of any discrepancies.
  • Expense Reporting: Prepare regular expense reports for review by the Accounting Manager and company leadership.
  • Data Entry & Filing: Ensure accurate data entry into QuickBooks, Google Sheets, and Excel, and maintain organized electronic filing systems for AP records.
  • General Administrative Support: Provide ad hoc support to the Accounting team as needed, including assisting with month-end close and preparing reports.
  • Compliance & Documentation: Maintain up-to-date vendor records and ensure that proper documentation is in place for audit purposes.




Required Skills & Qualifications:


  • Experience: Minimum of 2-3 years of experience in Accounts Payable, with a solid understanding of AP processes and best practices.
  • Software Proficiency: Strong working knowledge of QuickBooks, Excel, and Google Sheets. Ability to analyze data and generate reports in Excel.
  • Detail-Oriented: Exceptional attention to detail with the ability to manage multiple tasks and meet deadlines.
  • Self-Starter: Ability to work independently with minimal supervision, demonstrating initiative and reliability.
  • Communication Skills: Strong written and verbal communication skills, with the ability to interact professionally with vendors and internal teams.
  • Organizational Skills: Ability to prioritize tasks, handle multiple responsibilities, and stay organized in a fast-paced environment.
  • Work Ethic: A proactive attitude and willingness to take on new challenges in a growing company.