Company Description: North Adams, Massachusetts, offers an unparalleled combination of natural beauty and outdoor recreation, world class art and culture, and the entrepreneurial and innovation spirit to make the most of these resources and amenities. The City of North Adams is an equal opportunity/affirmative action employer committed to providing effective, efficient, and responsive public services to residents and visitors alike.
Compliance and Procurement Officer
The Compliance and Procurement Officer carries out all fiscal activities for state and federal grants awarded to the City of North Adams and managed through the Office of Community Development (OCD). Partial funding for this position is provided through annual Community Development Block Grant (CDBG) allocations to the city. In addition, the Compliance and Procurement Officer is responsible for procuring supplies and services on behalf of the City while promoting fair competition and competitive pricing.
• Financial management, drawdowns, record keeping, financial postings, report preparation, and related activities. A centerpiece of this work is fiscal management and compliance of federal Community Development Block Grant (CDBG) awards issued to the city through the Commonwealth of Massachusetts Department of Housing and Community Development.
• Bank reconciliation, accounts payable and receivable, as well as procurement and purchasing activities.
• Review of all submitted certified payroll records on grant related construction activity to ensure contractors are wage compliant.
• Preparation of warrants for both project related matters and departmental payroll.
• Project support, including grant and request for proposal (RFP) research, proposal development, and post-award management.
• Research and develop RFPs for the disposition or acquisition of real property in support of city priorities.
• Coordinate pre-construction conferences, wage-rate review and compliance, and certified payroll review and compliance in partnership with design firms.
• Procurement of goods and services according to local and state procurement guidelines, most notably those related to:
o Procurement of Supplies and Services: M.G.L. c. 30B
o Public Works (Non-Building) Construction (with Labor): M.G.L. c. 30, § 39M
o Building Construction Contracts: M.G.L. c. 149
o Public Building Projects Design Services: M.G.L. c. 7C, §§ 44-57
EXPERIENCE AND QUALIFICATIONS
• Associate’s degree in accounting or related discipline with a minimum of three (3) years relevant professional experience; bachelor’s degree preferred.
• Procurement experience strongly preferred; as a condition of employment selected candidate will have one year from time of hire to become a Massachusetts Certified Public Purchasing Official (MCPPO).
• Community Development Block Grant (CDBG) program experience preferred.
• State grant management system (OCD/GMS) experience strongly preferred.
• Municipal KVS software experience preferred.
• Grant and RFP research, development, and management skills preferred.
• Proven commitment to professionalism and confidentiality.
• Strong oral and written communication skills.
• Command of the Microsoft Office suite, including ability to create forms, templates, worksheets and presentations as needed.
• Ability to work collaboratively as part of a team as well as independently as an individual contributor.
• Familiarity and experience with government operations and policies desired, with municipal procurement experience strongly preferred.
PHYSICAL REQUIREMENTS AND ENVIRONMENTAL CONDITIONS
The incumbent is required to work indoors. The regular chemical solvents are toners, inks, and cleaning fluids. The position requires a moderate amount of walking, standing, sitting, and climbing stairs and step stool whenever necessary. Activities also include moderate physical exertion in body movement such as reaching, bending, twisting, grasping, pushing, and pulling of objects. The position requires lifting objects of 20 pounds on a frequent basis, and over 20 pounds occasionally. There is a frequent requirement of fine manipulation associated with the required use of a computer, typewriter, keyboard, calculator, and other business machines.