Acounting Specialist

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MOLARI Employment & HealthCare Services
166 East Street
PITTSFIELD, MA 01201

Phone:413-499-4546
Fax:413-442-6519
Website: MOLARIinc.com

Company Description:
MOLARI Employment Services is a full service employment agency that provides temporary staffing, temporary to permanent placement and permanent placement in office, industrial and medical settings. We are committed to matching professional, knowledgeable employees with our clients' needs.

The professional staff of MOLARI Health Care Services works to provide families and individuals with alternatives to long-term institutional care through in-home assistance including personal care, meal preparation and shopping. A pool of qualified staff are also available to work in healthcare facilities.

Acounting Specialist
Pittsfield
Full Time
Accounting/Finance/Auditing
Some High School Coursework

MOLARI, Inc is seeking an Accounting Specialist for our own internal office. The primary functions of this Accounting Specialist Role are: Responsible for processing field weekly payroll, taxes, invoicing clients, tracking and collecting accounts receivables, and processing payable. Also responsible for weekly, monthly, quarterly and annual closing. Manage and ensure all tasks are performed efficiently and effectively. Responsible for working with CFO and administering and maintaining 401k retirement plan and health insurance plan.


Accounting Specialist Essential Duties and Responsibilities:

  • Prepare weekly payroll for all employees including, reviewing timecards for accuracy, invoicing clients, and weekly account reconciliation for payroll. Correct and document payroll errors.
  • Work with multiple internal software applications, such as ADB and Kaleida.
  • Highlight and question illogical discrepancies with internal staff.
  • Manage accounts receivable. Record daily deposits and offset cash to appropriate client and invoice.
  • Invoice clients weekly once payroll is complete for that department. Print, email, and mail invoices.
  • Prepare all necessary procedures for weekly, monthly, quarterly and year end closings. Provide accurate reporting packages to CFO.
  • Make all necessary adjustments and corrections in billing, payroll, etc. Timely. Ensure there is proper documentation.
  • Administer 401k registration and health insurance registration.
  • Maintain all accounting spreadsheets in excel for sales transactions, hours, and daily bank deposits, insurance offers, pre-employments for BHS.
  • Manage and bill pre-employments.
  • Manage child support by state.
  • Ensure all transactions for employees and clients are entered accurately and timely.
  • Manage, process and pay accounts payable.
  • Track and manage accounts receivable balances and make collections calls to clients regarding payment. Manage portfolio and ensure MOLARI’ s exposure it limited. If necessary, review outstanding items with management and set a plan for next steps.
  • Enter new hires into Paycor.
  • Ordering of accounting supplies.
  • Manage ACA data.
  • Trouble-shoot issues with payroll, invoicing and accounts receivable when they arise.
  • Coordinate, facilitate and manage any accounting projects as required.
  • Promote positive and encouraging attitude in daily work with entire office.
  • Any other duties as assigned.

  • High school diploma or GED required.
  • Associate degree preferred.
  • Previous high volume payroll experience.
  • Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers.
  • Excellent computer proficiency (MS Office – Word, Excel and Outlook)
  • Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
  • Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.