MASS MoCA is seeking a dynamic full-time Studios Manager to join the Assets for Artists / Studios at MASS MoCA Department, a team of experienced creative professionals who help artists to flourish. Begun in 2015, the Studios at MASS MoCA welcomes approximately 150 artists per year for stays of typically 2-4 weeks. Over 700 artists have been in residence in the Studios, traveling from around the U.S. and 25 countries. Learn more about The Studios at MASS MoCA.
The Studios Manager oversees the key operations of the Studios at MASS MoCA residency program, making sure that all current and future artists in residence at the Studios at MASS MoCA are well taken care of and have their needs met to the best of A4A’s abilities. The Studios Manager oversees all aspects of the Studios at MASS MoCA programming, from studio upkeep and maintenance, to artist selection (organizing application reviews), to scheduling and communicating with selected artists before they arrive, to serving as the first line of support for artists while they are in residence.
Responsibilities include, but are not limited to:
- Application Process: Create residency application forms on Submittable, and oversee application review and selection process with A4A Director and independent reviewers.
- Scheduling & Payments: Oversee scheduling of incoming artists-in-residence, including data entry into Airtable, sending out award letters, processing paperwork and checks as they come in, and creating and monitoring Square invoices for credit card payments.
- Facilities: Keep the studios, supply closet, sinks, office, kitchenette and communal areas clean and organized. Schedule cleanings at the Studios with the maintenance crew. Keep an inventory of all tools and supplies that belong to the Studios and office. Keep studio wall paint, spackle and painting tools well stocked and available for artists. Order new tools and office supplies when necessary.
- Internal Communication: Update staff at MASS MoCA when a new group of residents arrives, and update appropriate staff about Studios events and visitors to the Studios.
- Turnover: In coordination with other members of the team, manage turnover-related duties including becoming familiar with incoming groups in order to assign studios and apartments that will best suit the needs of incoming artists, and getting apartments, studios, keys, and supporting materials ready for the next artists to arrive.
- Meals & Welcome Events: Be responsible for monitoring lunch orders, and availability to attend most Studios-related events (including some evening events). Note: A different staff person has responsibility for coordinating most studios events, so the primary event responsibility is attendance.
- Email & Text Messaging Correspondence: Act as the main correspondent for all Studios-related questions and inquiries, including on-call support for artists-in-residence who have questions and challenges during their residency. (Time is budgeted for communications that must sometimes occur outside of in-the-office hours.)